Lincoln College

Undergraduate Catalog :: Normal Campus

Enrollment Policies

Traditional Academic Program Enrollment Policies

Independent Study

Independent Study allows students to pursue a planned course of highly individualized study, as opposed to learning in a classroom format, with periodic checks by a supervising instructor to monitor student progress. At the end of the semester, the supervising instructor will issue a grade determined by the quality and scholarship of the student’s work. Students may receive credit for only one Independent Study project each semester, and Independent Study credits are applied only to the elective requirement for any degree. Independent Study projects may not duplicate any course already offered by the College. An Independent Study may be designed as either a one or two-credit course, depending on the project. To be successful in Independent Study, students must be highly motivated and well-organized.

Students who wish to pursue an Independent Study must complete an Independent Study Proposal with their instructor, who then will seek approval from the appropriate division/program head. The request must then be approved by the Dean of Academic Affairs. Copies of the approved Independent Study proposal are filed with the student’s academic advisor, the Dean of Academic Affairs, and the Office of the Registrar. This procedure must be completed prior to registration for the Independent Study and before work on the Independent Study begins. Any Independent Study must be officially approved and filed prior to the seventh week of the semester.

Course numbers used for Independent Study include the department prefix and the numbers 176, 177, 276, 277, 376, and 377, which indicate the level of the course, i.e., ENG 176.

Arranged Basis Enrollment

Arranged Basis Enrollment applies to courses listed in the Lincoln College-Normal catalog but not offered during a specific term or to courses offered at a time which conflicts with another required course. Students who wish to enroll in a course on an arranged basis must submit a Request for Arranged Basis Enrollment to the instructor. If willing, the instructor will then submit a course syllabus and the signed request form for approval by the appropriate division/program head. The request must then be approved by the Dean of Academic Affairs. Approval will be based on the student’s academic record and need for the requested course. Arranged Basis Enrollment must be completed within the set enrollment period of the specific term/session.

No more than 2 required courses in a program may be taken on an arranged basis. The student is responsible for completing all course requirements included in the regular course syllabus.

Traditional Academic Program: Enrollment Policies

The following academic policies are applicable to all students enrolled in the Traditional Academic Program division of the College.

(Traditional) Academic Honors

Students with a minimum of 12 accumulated credit hours who earn a semester GPA of 4.00 will be recommended for Special Honors. Students enrolled in a minimum of 12 credit hours who earn a semester GPA between 3.75 and 3.99 will be recommended for the President’s List. Students enrolled in a minimum of 12 credit hours who earn a semester GPA between 3.25 and 3.74 will be recommended for the Dean’s List.

There are three levels of awards (Latin Honors) for superior scholarship leading to the Bachelor’s degree. 

The Latin Honors designation is awarded on the basis of the student’s cumulative GPA at the end of the student’s second to last semester for recognition at the Honors Program and Commencement Ceremony.  The Honors designation on the student’s permanent record and diploma is awarded on the basis of the student’s final GPA at Lincoln College-Normal and includes all grades earned at Lincoln College.

C.A.S.P. Reports

The Concern About Student Progress (CASP) report is designed to keep students taking lower-division (100-200 level) courses aware of their academic progress. CASP reports are sent to the student’s academic advisor and to both the student’s permanent address and local address at any point during the semester as deemed necessary by the faculty member. Instructors may indicate concerns such as inattention in class, failure to turn in homework, low test results, or poor attendance, as well as make recommendations for success in the classroom. CASPs are intended to keep students abreast of their class performance and do not figure in the determination of the GPA. CASP Reports are not issued for upper-division (300-400 level) courses.

Center for Adult Learning/ABE Program

The following academic policies are applicable to all students enrolled in the ABE program of the College.

ABE Academic Honors 

Students with a minimum of 9 accumulated credit hours who earn a semester GPA of 4.00 will be recommended for Special Honors.  Students enrolled in a minimum of 9 credit hours who earn a semester GPA between 3.75 and 3.99 will be recommended for the President’s List.  Students enrolled in a minimum of 9 credit hours who earn a semester GPA between 3.25 and 3.74 will be recommended for the Dean’s List.

Additionally, there are three levels of awards (Latin Honors) for superior scholarship leading to the Bachelor’s degree.

The Latin Honors designation is awarded on the basis of the student’s cumulative GPA at the end of the student’s second to last semester for recognition at the Honors Program and Commencement Ceremony.  The Honors designation on the student’s permanent record and diploma is awarded on the basis of the student’s final GPA at Lincoln College-Normal and includes all grades earned at Lincoln College.

Applying for Accelerated Bridge to Education Program After Academic Dismissal from Traditional Programs

Students who have been academically suspended from Lincoln College traditional programs may apply directly to the ABE Program for reinstatement if they are eligible to return to Lincoln College according to the institutional academic standing policies indicated above. Such students must meet all admissions requirements of the ABE program outlined above.

Schedule Changes

Students who register for a class that is canceled or who have scheduling errors are given schedule change assistance by the ABE Advisors.  Dates and times for schedule changes are posted as far in advance as possible.

Leave of Absence Policy (LOA)

To be eligible to apply for a leave of absence, a student must complete one full semester at Lincoln College-Normal.  The student must submit a written request for the leave to the ABE Associate Dean.  Students must have approval from the ABE Associate Dean prior to the start of a leave of absence.  An exception to this policy may be made for a student with a medical emergency (such as a car accident).  This exception to the policy is considered only when a student expects to return to school within the maximum time frame for a leave of absence.  A student may make a single request for a non-contiguous leave of absence when the request is for the same reason (such as a serious health problem requiring multiple treatments).

Generally, students are limited to one leave of absence in any twelve-month period.   A leave of absence may be granted for a period not to exceed 90 days or a second leave of absence may be granted, as long as the total number of days does not exceed 90 days in any twelve-month period.

A leave of absence is granted only when there is a reasonable expectation a student will return to school at the expiration of the leave.  Students taking an approved leave of absence do not incur additional charges for the period of the approved leave.  However, any student who fails to return to school at the end of an approved leave of absence is withdrawn from Lincoln College-Normal and may be charged a re-entry fee when (s)he re-enrolls.

If a student does not return to school at the expiration of an approved leave of absence, the student’s last day of attendance is the date the student began the leave of absence.  A major consequence of this leave, for students who have received federal student loans, is that most of the student’s grace period will be exhausted and student loan repayment may begin immediately.

Attendance and Participation Policy

One of the tenets of an intensive, accelerated course design for adult learners is the importance of an interactive, experience-sharing classroom environment.  ABE students will be expected to participate in class discussions and be engaged in class-based activities/projects.  Part of the student’s grade in each class will be based on participation.  Students should expect a minimum of 5-15 hours per week of study, homework assignments, and /or group projects.

Due to its direct correlation with academic success, class attendance is required at Lincoln College-Normal. Instructors may impose additional attendance expectations within the bounds of College policy.   Students are required to be on time and in attendance for the entire class period.  Absences in excess of 20% of class hours (more than one class meeting or 4 hours) in the ABE delivery format, may cause a student to be ineligible to take the final examination in that course. A student may be reinstated to classes following an instructor’s evaluation of his/her abilities and performance. Such determinations are made on an individual, case-by-case basis.

Students who miss two classes in any five (5) week session may be dropped from the course resulting in loss of tuition and a grade of W or F according to the Add-Drop Policy indicated above.  Students who miss a class or part(s) of any class may have their grade reduced at the discretion of the instructor.

Midwest College of Cosmetology

The following academic policies are applicable to all students enrolled in the Midwest College of Cosmetology division of the College. Additional policies and expectations of students can be found in the Midwest College of Cosmetology student handbook.

Satisfactory Progress

Monthly progress reports are sent to Midwest College of Cosmetology students to aid in keeping them aware of their academic progress.  The reports include the student’s current grade point average and a record of attendance. Students must maintain a total cumulative GPA and attendance average of at least 82% in order to be considered making satisfactory progress.

Practical work is calculated into a student’s GPA.  Practical skills are evaluated according to printed procedures distributed to students at orientation and at the start of each class.  A zero is given to any student absent on the day of practical grading, however, a student is still required to show competency in that area to be eligible to service guests. Attendance is also calculated into a student’s GPA.  Attendance is taken on a daily basis.  Attendance is taken for each class and grades are assigned for attendance monthly.  In order to receive credit for attendance a student must be present when role is taken.  For each day a student is absent or tardy a zero is given.

Probation and Dismissal

All students failing to meet minimum progress requirements will be placed on probation for thirty days.  The student will be counseled on the steps to reach satisfactory progress by the next evaluation.

Students showing any improvements in the deficient area(s), but fail to meet the minimum requirement will be placed on a second probation.  If, at the end of the second consecutive probation, a student is not showing any improvement, the Director of Midwest College of Cosmetology will meet with the student’s Instructor to evaluate the student’s lack of progress. After the evaluation has been discussed a student may be dismissed. Three (3) total probations (not consecutive) of not showing an improvement will result in the student’s dismissal.

Attendance and Clock Hours

Attendance Policy

The Illinois Dept. of Finance and Professional Regulation require that students complete a minimum number of clock hours to apply for the state board exam.  Therefore, attendance is very important.  All students must attend classes according to the assigned schedule.  Sleeping in class will not be tolerated.  If a student is found sleeping in class, they will be asked to clock out for the remainder of the day.  An instructor has the authority to require a student to repeat a unit if they feel it is necessary.

Attendance is calculated into a student’s GPA.  Attendance is taken on a daily basis.  Attendance is taken for each class as well as monthly.  In order to receive credit for attendance a student must be present when role is taken.  For each day a student is absent or tardy a zero is given.

Lunches and breaks are to be taken on a daily basis – students will be dismissed for lunches and breaks by an Instructor.  When a student is scheduled in the student salon or in the esthetics spa/practical room, they will need to ask an Instructor to take a break or go to lunch when they are not with a customer.  Lunches are to last no longer than 30 minutes.  Breaks are to last no longer than 15 minutes.  A lunch or break should be taken within every 6 hour period that the student is in attendance. Unapproved extended lunches or breaks are considered a violation of the attendance policy.  Students will have to clock out and leave school if the lunch/break policy is abused.

Day and Evening students must contact the school no later than 9:00 am and 5:30 pm respectively if late or absent.  All students must be clocked in and in their scheduled room when attendance is taken in order to stay in school for the day.  Any student arriving later than their scheduled starting time will be told to leave or use a late pass.  Consideration for emergencies will be at the discretion of the Instructor.

Time Clock

Time is recorded by a computerized time clock.  It is the student’s responsibility to use the time clock correctly.  Failure to do so will result in a loss of time.  According to state law, no student, teacher or any other person shall clock the time of another student.  If a student forgets to clock in or out, a loss of time will occur.  Staff members, other students or other person(s) cannot verify a student’s attendance.

In order for students to receive full clock hour credit, students must clock in and out at the beginning and end of each day, as well as the beginning and end of lunch and breaks.  If a student is not on the student salon floor or in class, a student must be clocked out.  The maximum time a student may be in attendance on any day is 11 hours.

Any student found intentionally misusing the time clock will be written up on a guidance form, which will be kept in the student’s file.  More than one write up can result in suspension or dismissal from the school.

In the case of a student refusing to clock out when asked to for a violation of any school policy, the ending time of the day will be at the exact time a staff member asked the student to leave.  This will be recorded on a guidance form that will be kept in the student’s file.

Clock Hours Away From School

Clock hours earned away from school premises where the time clock cannot be used shall be awarded only if students are supervised by a licensed instructor employed by the school.  These hours are recorded on forms provided by the school that includes a school seal.  Credit hours earned in the case of a time clock malfunction shall be recorded on a sign in/out sheet provided by the school.

 State Regulations

Students are expected to follow all state laws and regulations at all times during school.  State regulations forbid a student to practice cosmetology/esthetics/nail technology without a license unless under the direct supervision of a licensed instructor.  Violators will be reported to the State Department of Financial & Professional Regulation.  Students must be involved in curriculum related activities at all times when clocked in.  All students must be clocked out to be allowed in the student lounge.  Students not clocked in may not linger in the facility and distract other students from training responsibilities.  Inactive students will be warned once, and then asked to leave.  No student may refuse an assignment in either their practical work or on a guest.  Students are expected to accept guest tickets graciously and with a professional positive attitude.  A student refusing an assignment will be dismissed for the day.  All work must be checked by an instructor for credit to be given.  All students must take the theory class prior to performing the service on a guest.  Students must also have the minimum required hours; 150 for Cosmetology, 85 for Nail Technology, and 75 for Esthetics.